Operations Executive – Design Studio (Admin & Office Management)

Brilliant opportunity to step into a pivotal support role at a renowned global design studio based in Central London.

This award-winning interior design consultancy, known for its world-class portfolio of high-end hospitality and residential projects, is looking for a reliable and highly organised Operations Executive to join their close-knit team. While a background in design or architecture is welcome, it’s not essential—what matters here is professionalism, maturity, and the ability to get things done.

This is a fantastic career-launching opportunity for someone looking for long-term stability, with the chance to grow into an Office Manager role and take full ownership of the day-to-day running of the studio.

The Operations Executive Role

You’ll be the go-to person for all things operational, supporting the smooth running of the London studio and becoming a key part of the wider business. You’ll be managing diaries, organising travel, coordinating facilities, and helping with everything from holiday tracking to company events.

In your first month, you'll be fully office-based to learn the ropes hands-on, then transition to 1 day WFH (Wednesday or Thursday).

This position is a replacement hire—stepping into a crucial role that needs someone dependable and committed, with the professionalism to match the calibre of the design work being done.

Key Responsibilities for this Operations Executive Role

  • Oversee and coordinate day-to-day operational activities

  • Arrange travel bookings, couriers, and mail distribution

  • Monitor and maintain absence, annual leave and sickness records

  • Track and manage employee expense reports

  • Liaise with suppliers, building management, and contractors for office maintenance

  • Organise team socials, internal events, and company functions

  • Provide general admin and ad hoc support across the team

Who You Are

  • You have 2–3+ years of experience in operations or administrative support

  • You're confident, reliable and incredibly well-organised

  • You’re calm under pressure, and love getting stuck into the detail

  • You thrive in a professional, dynamic studio environment

  • You’re comfortable juggling priorities independently

  • You’re a strong communicator and a natural team player

  • Proficient in Microsoft Office Suite (Word, Excel, Outlook)

What’s in It for You?

  • Stunning central London studio

  • 1 day WFH (after training period)

  • Great culture – collaborative, global, and respected

  • Progression to Office Manager in the near future

Back to blog

Other Jobs To Apply

No other job posts for this day.

Common Interview Questions And Answers

1. HOW DO YOU PLAN YOUR DAY?

This is what this question poses: When do you focus and start working seriously? What are the hours you work optimally? Are you a night owl? A morning bird? Remote teams can be made up of people working on different shifts and around the world, so you won't necessarily be stuck in the 9-5 schedule if it's not for you...

2. HOW DO YOU USE THE DIFFERENT COMMUNICATION TOOLS IN DIFFERENT SITUATIONS?

When you're working on a remote team, there's no way to chat in the hallway between meetings or catch up on the latest project during an office carpool. Therefore, virtual communication will be absolutely essential to get your work done...

3. WHAT IS "WORKING REMOTE" REALLY FOR YOU?

Many people want to work remotely because of the flexibility it allows. You can work anywhere and at any time of the day...

4. WHAT DO YOU NEED IN YOUR PHYSICAL WORKSPACE TO SUCCEED IN YOUR WORK?

With this question, companies are looking to see what equipment they may need to provide you with and to verify how aware you are of what remote working could mean for you physically and logistically...

5. HOW DO YOU PROCESS INFORMATION?

Several years ago, I was working in a team to plan a big event. My supervisor made us all work as a team before the big day. One of our activities has been to find out how each of us processes information...

6. HOW DO YOU MANAGE THE CALENDAR AND THE PROGRAM? WHICH APPLICATIONS / SYSTEM DO YOU USE?

Or you may receive even more specific questions, such as: What's on your calendar? Do you plan blocks of time to do certain types of work? Do you have an open calendar that everyone can see?...

7. HOW DO YOU ORGANIZE FILES, LINKS, AND TABS ON YOUR COMPUTER?

Just like your schedule, how you track files and other information is very important. After all, everything is digital!...

8. HOW TO PRIORITIZE WORK?

The day I watched Marie Forleo's film separating the important from the urgent, my life changed. Not all remote jobs start fast, but most of them are...

9. HOW DO YOU PREPARE FOR A MEETING AND PREPARE A MEETING? WHAT DO YOU SEE HAPPENING DURING THE MEETING?

Just as communication is essential when working remotely, so is organization. Because you won't have those opportunities in the elevator or a casual conversation in the lunchroom, you should take advantage of the little time you have in a video or phone conference...

10. HOW DO YOU USE TECHNOLOGY ON A DAILY BASIS, IN YOUR WORK AND FOR YOUR PLEASURE?

This is a great question because it shows your comfort level with technology, which is very important for a remote worker because you will be working with technology over time...